SIGTTO Privacy Statement

SIGTTO Privacy Statement

SIGTTO is committed to protecting and respecting any personal information you share with us. This statement describes what types of information we collect from you, how it is used by us, how we share it with others, how you can manage the information we hold and how you can contact us.

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

How we use your information

SIGTTO, will collect and use your personal data for meeting details and facilitation, news and keeping in touch about new publications, industry issues and joining and renewal of membership.

The data we collect is contact details including, name, address, email, IP address, telephone number and your Website address.

For full and communication reps and Board, GPC and HEC members it will be stored on our database to enable communications directly with you through internal email distribution lists.

Why does SIGTTO need to collect and store personal data?

In order for us to provide you with a service we need to collect personal data for correspondence purpose. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

Will SIGTTO share my personal data with anyone else?

If we wish to pass your personal data onto a third party we will only do so once we have obtained your consent. In terms of being contacted for marketing purposes SIGTTO would contact you for additional consent.

How will SIGTTO use the personal data it collects about me?

SIGTTO will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. SIGTTO is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will SIGTTO contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Cookies we use and what they are for?

What are cookies?

Cookies are text files containing small amounts of information which are sent to your browser and stored on your computer, mobile phone or other device when you visit a website.

Cookies can be permanent (“persistent”) which remain on your computer until you delete them. Cookies can also be temporary (“session cookies”) which remain on your computer until you close your browser. Cookies can also be first-party cookies which are those set by SIGTTO on this Site, or third-party cookies which are set by third parties authorized by SIGTTO to do so.

The cookies we use on our website can be categorized as follows:

Strictly necessary cookies

These cookies are essential in order to operate our site. This includes technologies that allow you access to our Site, identify irregular site behaviour, prevent fraudulent activity and improve security or allow you to make use of the Site’s functions. In short, without these cookies our website won’t work properly or won’t be able to provide certain feature and functionalities.

Performance cookies

These cookies collect information about your visits to the Site. They help us understand the manner in which you browse the Site, if you have interacted with our messaging, determine whether you have viewed an item or link, or to improve our website content, applications, services, or tools.

Functionality-related cookies

We may use cookies, web beacons, or other similar technologies that allow us to offer you enhanced functionality when accessing or using our sites, services, applications, or tools. This may include identifying you when you sign into our sites or keeping track of your specified preferences, interests, or past items viewed so that we may enhance the presentation of content on our sites.

Other third-party cookies

On some pages of our website we may display content from services such as Twitter. Please note that we do not control any cookies which are used by these services and you should check the relevant third-party website for more information about these cookies.

How to manage and remove cookies?

Most web browsers allow some control of most cookies through the browser settings. If you want to find out more about cookies, including how to see what cookies have been placed on your device and how to manage and/or delete them, please visit:

www.aboutcookies.org or www.allaboutcookies.org

Can I find out the personal data that the organisation holds about me?

SIGTTO at your request, can confirm what information we hold about you and how it is processed. If SIGTTO does hold personal data about you, you can request the following information:

  • Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of SIGTTO or a third party, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority.
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?

SIGTTO accepts the following forms of ID when information on your personal data is requested: Passport, driving licence, birth certificate, utility bill (from last 3 months).

For personal data privacy requests contact: 

44 (0)207 628 1124 or  email   secretariat@sigtto.org        

© 2016 SIGTTO